Team Assistant and Office Manager

European Association of Public Banks

About the Organisation

EAPB gathers member organisations - including public banks, funding agencies, and banking associations - from 17 European countries. We represent the interests of over 90 financial institutions at EU level. With a combined balance sheet of around EUR 3,4.trillion and a market share of approximately 15%, our members are a key pillar of Europe’s financial landscape.

Responsibilities

• Executive assistance to the Secretary-General;
• HR and payroll coordination (timesheets, holiday allowances, implement best practices in health & safety);
• Managing team agendas, travel arrangements, and meetings;
• Bookkeeping: processing invoices and expenses, coordinating with the accountant;
• Maintaining mailing lists and membership contacts;
• Managing supplier contracts and procurement processes;
• Supporting event organisation (on-site, online, and abroad);
• Handling AISBL administrative requirements (Belgian Gazette, UBO Register, KYC);
• Uploading website content (as Communications Manager back-up);
• Coordinating office facilities with our co-tenant;
• Providing general administrative support.

Skills, Competencies, & Experience

• Solid education and at least 1 year of relevant experience in office administration;
• Excellent command of English and French (written and spoken); German is an asset;
• Very good IT skills and ease with digital tools;
• Flexible, well-organised, and detail-oriented;
• Able to work independently and as part of a multicultural, international team;

Compensation & Benefits

• Competitive salary Remuneration Package
• Lunch and ecological product vouchers;
• Additional conventional holidays;
• Transport allowance;
• Private health coverage.

Working locations

• Hybrid model, working in the Brussels office and remotely
• Occasional travel within Europe

How to apply

• Please send your CV and a short motivation letter to [email protected] by April 27th.

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