Membership & Administration Coordinator - Remote & Consultancy

International Fruit and Vegetable Juice Association

Hours
40 hours per week

Start date
5th May 2025

About the Organisation

The International Fruit and Vegetable Juice Association (IFU) is the global representative of the juice industry, providing leadership in regulatory, technical, and industry-wide initiatives. Our membership includes key stakeholders from across the juice sector, including producers, suppliers, and research institutions.

About the Role

The IFU is seeking a highly organized and proactive Membership & Administration Coordinator to support our global network and assist the Executive Director in administrative, membership, and event-related tasks.   This is a 100% remote role, operating under a service/consultancy contract.

Key Responsibilities

Administrative & Executive Support:

• Assist the Executive Director and IFU leadership in managing administrative, governance, and operational tasks.
• Support the coordination of Board meetings, committees, and governance activities while ensuring smooth daily operations.
• Handle general inquiries, maintain records, and facilitate effective communication with members and external stakeholders.

Membership & Stakeholder Engagement:

• Oversee all aspects of membership administration, including registrations, renewals, invoicing, and resignations.
• Provide proactive support to members, ensuring engagement through clear communication via email, the website, and other platforms.
• Maintain accurate records and foster positive relationships to strengthen membership retention and participation.

Event & Project Coordination:

• Support the planning, organization, and execution of IFU events, conferences, and initiatives.
• Assist with logistics, registrations, sponsor relations, and other event-related activities to ensure successful outcomes.

Finance & Compliance:

• Manage financial processes related to membership and sponsorship invoicing, payment tracking, and coordination with financial institutions.
• Maintain accurate financial records, liaise with the accountant, and ensure compliance with IFU’s financial procedures and reporting obligations.

Digital & Communication Management:

• Maintain and update IFU’s website, ensuring relevant content such as membership lists, event information, and official documents are kept up to date.
• Oversee the digitalization of reports and publications for online access and support external communications, ensuring timely dissemination of key updates.

General Operations & Organizational Support:

• Ensure compliance with governance requirements, including updating statutes, maintaining records, and supporting regulatory submissions.
• Take minutes at key meetings and assist with reporting obligations.
• Provide cross-functional support to the IFU team on ad-hoc projects, operational needs, and emerging priorities.

Skills, Competencies & Experience

Required:

• Fluency in English is mandatory (both written and spoken).
• Minimum of 5 years of experience in administration, membership management, or event coordination.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), website CMS, and database management tools.
• Ability to work independently and manage multiple tasks in a remote setting.
• Availability to travel internationally when required

An advantage:

• Proficiency in French

Compensation & Benefits

• 25 days of paid holiday per year, plus local bank/public holidays
• Flexibility to work remotely from any location

Conditions of employment

• Valid passport for travel at all times

Working locations

• Remote, anywhere

How to apply

• Please send your CV and a brief cover letter in English to [email protected] by April 20th at 17:00hrs.

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