Junior Officer Grants Management Systems

Financial Mechanism Office

Length of contract
3 years

About the Organisation

Financial Mechanism Office (FMO) - affiliated with the European Free Trade Association (EFTA) - carries out the day-to-day management of the EEA and Norway Grants. The Grants are Norway, Iceland, and Liechtenstein’s contribution to reducing economic and social disparities in the European Economic Area (EEA) and strengthening bilateral relations and partnerships between the Donor States and the 15 Beneficiary States (Bulgaria, Croatia, Czech Republic, Cyprus, Estonia, Hungary, Greece, Latvia, Lithuania, Poland, Portugal, Malta, Romania, Slovakia, and Slovenia). EEA Grants are financed by the 3 donor countries whereas Norway Grants are financed solely by Norway. We are now entering a new funding period with a budget of 3.2 billion euros. At the same time, we are closing the current funding period with a budget of 2.8 billion euros.

About the role

Junior Officer Grants Management Systems at FMO is likely to be a role focused on supporting the efficient operation and management of grants and related systems within the organization. FMO (the Dutch Development Bank) provides financing for projects that promote sustainable development.

Responsibilities

• Offering support to the users of the grants management and records management systems including problem analysis and follow-up;
• Supporting application management of the grants management records management and archiving systems;
• Liaising with stakeholders and gathering requirements;
• Providing training to the users of GrACE, and the information management system both within the organization and for external users;
• Contributing to ensure that the organization has a modern, efficient, and user-focused grants management and records management systems;
• Creating user manuals, preparing documentation, presentations, and training material;
• Supporting archival processing and description of  digital records;
• Supporting decommissioning legacy systems and disposing of their information;
• Assisting in other IT-related tasks as needed.

Skills, Competencies & Experience

• 1 year of relevant professional experience for grade A1 and up to 2 years of relevant experience in systems support, information management another technical role for grade A2;
• Experience in user support and user training;
• Experience with documentation systems or financial IT systems. Analytical, structured, and result-oriented approach;
• Strong logical thinking abilities;
• Excellent writing and communication skills;
• Strong commitment to acquiring business knowledge and understanding;
• Experience in the creation of user manuals and documentation.
• Good negotiation skills and strong interpersonal abilities, including a dynamic and flexible attitude, and cultural sensitivity;
• Ability to multitask and work to tight deadlines.
• Experience in business and functional software analysis;
• Excellent oral and written communication skills in English (the working language of the FMO).  
• Knowledge of another EEA/EU language is an asset.
• Experience with software development and use of reporting tools;

 Desirable:

• Knowledge of project management principles, methods, and practices in an IT environment;
• Knowledge of SQL.

Required Qualifications

• Master’s Degree in Information Technology, Information Management, Computer Science and a related discipline.

Compensation & Benefits

• Attractive Benefits Package

Working locations

• Remotely working in Brussels Belgium

How to apply

• Send an email to Karolina Wrona, Head of Grants Management Systems at [email protected] with a CV and a cover letter by 16th February 2025 at 5 PM

Interviews

• Shortlisted candidates will be contacted for an interview

Policies

• FMO is an employer dedicated to the principles of diversity and equality. We are committed to promoting and nurturing a diverse and inclusive workplace, with a healthy work-life balance. 

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