Finance Officer
The Association of Anaesthetists
Length of contract
12 Month
About the Organisation
Association of Anaesthetists is the membership organisation for Anaesthetists with over 10,000 members. Our main aims are to advance and improve patient care and safety and to promote and support education and research in anaesthesia. We also represent, protect, support and advance the interests of our members.
About the role
The Finance Officer will build relationships with senior managers and their teams, providing them with financial insights, reporting and analysis that enable them to make informed decisions. The post holder will champion and drive forward the move to automation, enabling the effective and efficient running of the finance function.
The post holder will be an accounting professional working towards an accounting qualification with experience working in a charity setting. The role involves using our accounting system IRIS Financials (formally PS Financials), ensuring the accurate and timely reporting of financial information; compliance with internal financial procedures and external regulations; and recording and monitoring of financial data.
Responsibilities
Financial Management and Reporting:
- Obstetric Anaesthesia Association (OAA) the following services as set out within the service level agreement:
- Process all financial transactions with IRIS Financials account to trial balance and perform reconciliation of all control accounts, investments, and bank accounts monthly.
- Prepare quarterly management accounts for the OAA Treasurer within agreed timeframes.
- Oversee annual budget setting process, coordinate with other internal stakeholders, and present the budget to the OAA Treasurer within agreed timeframes.
- Prepare yearend schedules and other information within agreed timescales for the Head of Finance to review.
- Liaise with external auditors and coordinate responses to any requests received.
- Provide accounting services to other specialist societies as set out within service level agreements.
- Prepare quarterly invoices to specialist societies as set out within service level agreements and schedule of income received on behalf of societies for approval by management to pay over to the societies.
- Reconcile daily credit card receipts recorded with the Association’s CRM software to bank receipts and ensure that income is accurately posted within IRIS Financials accounts on a timely basis.
- Record donations and any sundry receipts received into IRIS Financials accounts.
- Upload bank statements into IRIS Financials accounts reconcile bank accounts every week and ensure all transactions are cleared on a timely basis.
- Prepare month-end bank reconciliations for sign-off by the Head of Finance.
- Ensure month-end balance sheet reconciliations are prepared for prepayments, deferred income, and specialist societies’ bank and credit accounts monthly.
Operational Management:
- Provide high-quality and effective financial reporting, support and assistance to the Head of Finance and other senior managers as required.
- Under the guidance of the Head of Finance, monitor and review financial systems and procedures and recommend, devise and implement more effective and efficient procedures.
- Maintain and improve your competencies through continuous professional development.
- Abide by organisational policies, codes of conduct and practice as described in the Staff Handbook.
- Support and promote the Association’s commitment to diversity and equality of opportunity in the workplace.
Skills, Competencies & Experience
Skills, Knowledge and Experience:
- Part-qualified accountant (ACA/ACCA/CIMA/CIPFA/AAT) or qualified by experience
- Excellent communication and interpersonal skills, including the ability to explain financial information to non-finance managers
- Excellent working knowledge and understanding of computerised accounting systems. Strong Microsoft Office skills
- Experienced in participating in the production of regular management accounts and other financial performance reports
- Working knowledge of charity accounting including principles of restricted fund accounting
- Strong attention to detail and a focus on accuracy
- Swift worker, highly organised
- Strong customer service skills and demonstrable ability to work with a diverse range of people
Desirable:
- Experience of working within the membership or not-for-profit sector
- Experienced in the use of IRIS Financials
- Experienced in the use of membership databases
Required Qualifications
- Undergraduate Degree
Working locations
- Hybrid model, working in the London office and remotely
How to apply
- Send an email to [email protected] with a CV maximum of 2 pages, and a cover letter by 1st January 2025
Interviews
- Shortlisted candidates will be contacted for an interview