Finance and Human Resources Officer

PICUM

Hours
Full-time 37.5 hours per week

Start date
1st May 2025

About the Organisation

PICUM, the Platform for International Cooperation on Undocumented Migrants, is a Brussels-based network of organizations that seeks to advance social justice and human rights for undocumented migrants and to achieve improved pathways for regular migration to Europe. Grounded in principles of social justice, anti-racism, and equality, PICUM brings together the experiences and expertise of its members, providing a platform to engage policymakers and the general public in the full realization of undocumented migrants’ rights.

Founded in 2001 as an initiative of national-level organizations to mobilize support for undocumented migrants, today PICUM gathers a network of 160 civil society organizations in more than 30 countries. Based in Brussels, the PICUM secretariat leads the network’s advocacy, alliance-building, communications, and research activities at the EU and international levels and supports PICUM’s broad and diverse membership.

About the role

The Finance and Human Resources Officer will provide financial, administrative, project management, and human resources support to the Finance Director, and other members of the management team (Director and Deputy Director). This includes specific support for a sub-granting program PICUM is currently running to support members’ national-level initiatives on labor rights for undocumented workers and workers with precarious residence status (running until the end of 2025). The Finance and Human Resources Officer will report to the Finance Director. 

Responsibilities

Human Resources:

• Gathers information every month from staff and enters data into social secretariat software to prepare monthly salary payments
• Informs and assists staff in human resources matters and keeps up-to-date HR staff info
• Assists in the preparation of work permit applications for staff or trainees

Finance and Funding:

• Assembles documents for payments and prepares payments
• Books invoices in the Winbooks program and ensures that all records are kept up to date
• Assists in monthly payroll closure; enters salaries
• Supervises reimbursement of travel expenses for staff and participants in events
• Assists in preparing reports to donors and annual accounts of the organization
• Supports and follows up financial reporting to different donors including the European Commission
• Assists in the preparation of budgets for private funders and for the European Commission
• PICUM’s sub-granting / mini-grant program:
  • Provide overall project management support regarding critical deadlines, milestones, and deliverables
  • Coordinate and communicate with the committee established to oversee the sub-granting program.
  • Supports the overall financial implementation, including liaising with subgrant recipients to support timely, thorough,h and accurate financial reporting
•  Provides support in exploring additional funding for the organization

Administration:

• Provide administrative support to ensure PICUM’s compliance:
  • Non-profit organization registered in Belgium
  • Non-profit with special status with the EU, Council of Europe, and UN bodies
• Acts as general support within the team for IT (keeping inventory and changes of equipment; liaising with IT consultant for updates/IT issues)
• Assist staff in making travel arrangements for participation in external events 

Skills, Competencies & Experience

Essential:

• 3 to 5 years of relevant work experience
• Proven ability to solve problems creatively
•  Strong interpersonal skills and extremely resourceful
• Proven ability to complete projects according to outlined scope, budget, and timeline
• Proficiency with Microsoft Office 365
• Strong organizational skills, initiative, and follow-through
• Excellent level of written and spoken English
• Strong command of French or Dutch
• High degree of attention to detail and commitment to quality
• Work quickly, accurately and juggle multiple tasks
• Commitment to PICUM’s values and mission 

Desirable:

• Experience in financial management
• Knowledge of Belgian bookkeeping principles and processes
• Proficiency with accounting software (Winbooks)
• Familiarity with project management software tools 

Required Qualifications

• Diploma in Business Administration, Finance, and Accounting and Equivalent Professional Experience

Compensation & Benefits

• Meal Vouchers
• Hospitalisation Insurance
• Group Insurance Scheme
• Pension Plan
• Additional Holidays
• Teleworking Policy

Conditions of employment

• You need to be eligible to work in Belgium

Working locations

• Hybrid model, working in the Brussels office and remotely

How to apply

• Application form
• Send an email to Michele LeVoy, Director at [email protected] with a CV in English and a cover letter, Your 1st Name, and with the subject line "PICUM Finance and Human Resources Officer" by Sunday 2nd March 2025 at 11:59 PM

Interviews

• Only shortlisted candidates will be contacted for an interview. The interview will be online from 17th to 21st March 2025

Policies

• At PICUM, we are committed to a diverse and inclusive environment for all our employees. We encourage candidates with diverse backgrounds to apply, including those with lived experience of discrimination, oppression, or exclusion based on poverty, gender, racial identity, sexual orientation, gender identity, disability, and immigration status. 

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