Finance & Administrative Officer

Airport Regions Council

About the Organisation

Airport Regions Council (ARC) is the association of regional and local authorities across Europe with international airports in their territories. ARC serves as a key platform for balancing the economic benefits of airports with their environmental impact, supporting members through advocacy, EU-funded projects, and strategic communication. The Brussels-based Secretariat is at the core of these initiatives, ensuring impactful engagement at the European level.

About the role

This role is ideal for someone eager to develop expertise in financial management, EU project coordination, member relations, and HR administration, while also providing support for event organization. Finance & Administrative Officer at the Airport Regions Council (ARC) typically handles a variety of tasks related to finance, administration, and support for the organization’s operations. 

Responsibilities

EU Project Finance & Reporting:

• Oversee financial management and reporting for ongoing EU-funded projects.
• Monitor project budgets, track expenses, and ensure compliance with EU financial rules.
• Prepare and submit financial reports for EU grants in collaboration with the Senior Projects & Communication Manager.
• Process invoices, receipts, and expense reports related to EU projects.
• Liaise with external auditors, accountants, and funding bodies as needed.

Member Management & Administration:

• Maintain an up-to-date database of ARC members, including financial records and communication.
• Prepare and manage invoices for membership fees and other services provided by ARC.
• Support member engagement by assisting in organizing ARC-related meetings and member-exclusive activities.
• Handle inquiries and administrative support for new and existing members.

HR & Internal Operations:

• Process payroll and maintain employee financial records.
• Assist with HR administrative tasks, including contract management and onboarding of new employees.
• Ensure compliance with HR policies and labor regulations in Belgium.
• Support internal office management, including scheduling and organizing internal meetings.

Event & Operational Support:

• Assist in planning and organizing meetings, conferences, and events related to ARC’s EU projects.
• Research and book venues, suppliers, and vendors based on event requirements.
• Support the creation of event timelines, schedules, and logistics planning.
• Coordinate travel, accommodation, and logistical needs for the team.
• Assist in event setup, including venue arrangements, decorations, and technical requirements.
• Handle event-related documentation such as contracts, invoices, and payments.
• Provide on-site event support, including registration, attendee coordination, and troubleshooting.
• Support post-event reporting and analysis.

Skills, Competencies & Experience

Professional Qualifications:

• Young professional (entry-level) with a strong motivation to learn and grow in finance, administration, HR, and EU project coordination.
• Basic knowledge of accounting, finance, and administration (formal training or coursework preferred).
• Experience or understanding of EU projects and financial rules is a plus.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication skills in English and French (written & spoken); additional languages are a plus.
• Ability to work both independently and collaboratively in a multicultural environment.

Personal Attributes:

• Proactive, detail-oriented, and able to multitask in a fast-paced environment.
• Team player with a hands-on approach, willing to take responsibility and show initiative.
• Adaptable and able to work autonomously while aligning with ARC’s goals.
• Creative and eager to bring fresh ideas to improve processes and operations.

Required Qualifications

• Undergraduate Degree

Compensation & Benefits

• Competitive Salary & Benefits Package
• Fringe Benefits
• Meal Vouchers
• Reimbursement of Transport Costs
• Group Insurance.
• Probation Period 3-month

Working locations

• Home-Based
• Occasional travel in Europe

How to apply

• Send an email to [email protected] with a CV Maximum of 2 pages one single PDF file and 1 page of a cover letter, and with the subject line "ARC Finance & Administrative Officer" on 28th February at 5 PM

Interviews

• Shortlisted candidates will be contacted for an interview

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