Conference Manager
European Association for Research on Learning and Instruction
Start date
January 2025
Salary
€3220 - €3980 per month
About the Organisation
European Association for Research on Learning and Instruction (EARLI) is an international scientific association for junior and senior researchers in education. Representing over 3000 members in more than 60 countries, EARLI is the biggest educational association in Europe. In support of our conferences, coordination, and organization of the biennial EARLI conference (2500 participants) and the annual JURE conference (300 participants)
About the role
Conference Manager, you will oversee all aspects of organizing the EARLI and JURE conferences and coordinate all logistic, contractual, and financial aspects, as well as the conference program and management on-site. These tasks will be performed in close cooperation with both local and international teams.
Responsibilities
- Contact for the local and international teams involved with the conference. This includes regular online meetings, as well as on-site visits.
- Keeping an eye on the various timelines and deadlines involving abstract submission, review, and registrations, as well as practical and logistical preparations (booking rooms, catering, social events).
- Comprehensive conference program and scheduling and assigning speakers to rooms using our planning tool.
- Detailed conference budget and meticulous follow-up and reporting, in collaboration with the financial administration and accounting.
- Following up on sponsorship and funding activities.
- Providing a comprehensive conference program and scheduling (assigning speakers to rooms) using our planning tool.
- Management of all communications related to the conference. (This includes the EARLI website, the conference app, and the EARLI conference platform)
Skills, Competencies & Experience
- Experience in organizing (large) events (scientific events are a plus) is a must.
- Excellent communication skills in English, both spoken and written.
- Able to work autonomously, while at the same time being a team player in a small team.
- Excellent planner, being able to oversee multiple tasks at the same time, while keeping an eye on deadlines.
- Eager to learn, proactive, and problem-solver.
- Strong sense of responsibility, service-oriented.
- Ability to master new software quickly and easily.
- Knowledge of website management, CRM, and Mailchimp is a plus.
- Background in scientific research is a plus.
Required Qualifications
- Master’s Degree in Equivalent
Compensation & Benefits
- Fringe Benefits
- Meal Vouchers
- Group Insurance
- Hospitalisation Insurance
- Commuting Allowance
- Home Allowance
- Yearly 2 times travel opportunities in Europe
Working locations
- Hybrid model, working in the Brussels office and remotely
How to apply
- Send an email to [email protected] with a CV in English and a cover letter by 1st of December 2024
Interviews
- Shortlisted candidates will be contacted for an interview.