Association Administration Assistant
MCI Brussels
Hours
Full-time 40 hours per week
About the Organisation
MCI Brussels is a prominent engagement and marketing agency located at Avenue des Arts 47, 1000 Brussels, Belgium. As part of the global MCI Group, the agency specializes in creating human-centric solutions that harness the power of people to drive innovation and growth for institutions, corporations, and trade associations.
In 2024, MCI Group expanded its communication expertise in Belgium by acquiring ESN, a leading full-service communication agency for EU institutions, governments, and non-profits. This acquisition enhanced MCI Brussels' capabilities in international campaigns, multi-lingual editorial services, events, creative technology, and digital design
About the role
You will provide administrative and logistical support to our association management teams to deliver high-quality services and value to our clients. In coordinating and communicating with our volunteer groups and committees, you will also support our associations’ mission and activities.
Responsibilities
- Schedule meetings, and prepare agendas, reports, and presentations for board, committee, and working party meetings. Coordinate with all attendees.
- Facilitate meetings, capturing action items and decisions. Manage post-meeting activities such as distributing minutes, tracking all action item,s and following up on outstanding items.
- Provide administrative support, including scheduling, travel arrangements, and expense management.
- Support with managing administration for corporate partnership deals and sponsorship agreements.
- Track and manage the administration of grants and awards.
- Maintain governance documents, policies, and other relevant materials in a centralized repository.
- Assist with the planning and execution of association events, programs, and projects.
- Liaise with volunteer groups and committees and provide them with guidance, resources, and feedback.
- Handle inquiries from members, partners, and the public and direct them to the appropriate person or department.
- Organize and maintain files, records, and databases.
Skills, Competencies & Experience
- At least three years experience in an administrative or support role, preferably in a non-profit or association setting.
- Fluent in English (verbal and written level C1), Knowledge of another language is an asset.
- Proficient in the Microsoft Office package, Google Suite, and other web-based tools.
- Ability to work independently and collaboratively with a diverse team.
- Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask.
- Flexible, agile, and committed especially in busy periods.
- Knowledge of and interest in the association's field and mission.
- Willingness to travel abroad for certain meetings and events.
- Available to join the team rapidly.
Required Qualifications
- Undergraduate Degree
Compensation & Benefits
- 12 Recuperation days per year
- Competitive Salary Package Meal Vouchers Hospitalisation,
- Group Insurance
Conditions of employment
- You need to be eligible to work in the EU
Working locations
- Remotely working in Brussels Belgium
How to apply
- Send an email to [email protected] with a CV and a cover letter by 28th February 2025 at 5 PM
Interviews
- Shortlisted candidates will be contacted for an interview
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.