Associate, Administrative Services Department (DAS)

Black Sea Trade and Development Bank

Length of contract
3 years

About the Organisation

Black Sea Trade and Development Bank (BSTDB), an international financial institution with headquarters in Thessaloniki, Greece, was established by Albania, Armenia, Azerbaijan, Bulgaria, Georgia, Greece, Moldova, Romania, Russia, Türkiye, and Ukraine. BSTDB started operations in June 1999 and has an authorized capital of €3.45 billion. The Bank supports economic development and regional cooperation in the Black Sea Region through trade and project finance lending, guarantees, and equity participation in private enterprises and public entities in the member countries. BSTDB is rated BBB/Stable/A-2 by Standard & Poor’s, and Baa2/P-3/Stable by Moody's.

About the role

The Associate supports the BSTDB staff officials and guests in travel logistics, ensuring high-quality work, accurate, timely, and properly recorded/documented service delivery. The position contributes to the seamless implementation of all travel requirements, seeking the best options for each aspect of the mission’s logistical arrangements.

Responsibilities

Key Functions and Responsibilities:

• Handles all travel-related tasks for the bank’s staff, including business trips, training sessions, conferences, and forums;
• Handles all travel-related tasks for the Board of Directors (BoD) and Board of Governors (BoG) meetings;
• Reconciles travel arrangements for business trips, training sessions, conferences, and forums;
• Handles visas, travel insurance, and all necessary documentation required for international trips;
• Supports the logistics of corporate events, as well as BoD and BoG meetings.

Competencies:

• Professionalism: maintains a level of expertise and professional knowledge commensurate with the respective position and job description;
• Results Orientation: demonstrates the ability to achieve results against an internal or external standard of excellence;
• Communication and interaction with impact: Transfers efficiently and effectively information and messages, wields effective tactics for persuasion;
• Client/stakeholder orientation – ensures appropriate service of a high standard to internal and/or external customers and develops constructive and sustainable business/customer relationships;
• Teamwork: effectively cooperates with others, aiming at the achievement of team objectives;
• Cultural sensitivity/Diversity: supports and promotes an environment that holds opportunities for all, regardless of race, gender, culture, and age;
• Integrity: maintains standards of objectivity, independence, and discretion. Behaves ethically and in consistency with institutional core values;
• Accountability: exhibits a strong sense of responsibility for one’s work and resulting consequences;
• Innovation and change: is open to and applies novel ideas and thinking to improve processes, methods, systems, and services. Accepts and adapts to changes;
• Critical thinking: clarifies goals, examines assumptions, evaluates evidence, accomplishes actions, and assesses conclusions.

Skills, Competencies, & Experience

Required Knowledge, Skills & Experience:

• At least 5 years of working experience in an international travel organization and event planning execution.
• Customer service skills;
• Good organizational skills;
• Attention to detail;
• Problem-solving abilities.

Desirable Knowledge, Skills & Experience:

• Working knowledge of travel-related software, preferably SAP Concur;
• Knowledge of a member state's language.

Required Qualifications

• College of First-level University Business degree, and a Graduate degree in the hospitality field;

Working locations

• Home-Based

How to apply

• BSTDB Application Form
• Send the completed BSTDB Application Form as an attachment to: [email protected] (This email is solely for submitting applications. Please do not send inquiries to this email address).
• Kindly include only the Reference Number of the vacancy you are applying for and your full name in the email's subject line. Application deadline Thursday, 15th May 2025 at 17:30 (Greece Time).

Interviews

• Only candidates selected for an interview will be contacted.

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