Administrative Officer
European Panel Federation
About the Organisation
European Wood-Based Panels Federation (EPF) has members in more than 30 European countries and represents the manufacturers of particleboard, MDF, OSB, hardboard, softboard, and plywood. The European wood-based panels industry has an annual turnover of about 25 billion euros and creates over 100.000 jobs directly.
European Wood-Based Panels Federation exists to give its members a strong, collective voice in responding to the political, economic, and technical issues that impact the industry and their ability to grow their businesses. Working closely together with its members, EPF champions the industry as an integral part of the EU’s bio and circular economy, while championing high standards of wood-based panel manufacturers and their contribution to a greener, more sustainable economy.
About the role
You will play a pivotal role in supporting the overall management and functioning of the office by performing essential administrative duties while also contributing to communication efforts and initiatives.
Responsibilities
General and Office Administration:
- Support internal staff and facilitate collaboration with over 100 member companies.
- Organize internal and external meetings and events, from early planning and preparing agendas to final delivery and follow-up.
- Support the preparation of the Annual Report, maintain and update records, and ensure data accuracy.
Communication and Stakeholder Management:
- Communicate EPF’s messages to internal members and external stakeholders, including European Institutions, regulators, and other entities.
- Disseminate information from EU projects that EPF is engaged in.
Market Data Collection:
- Assist with the collection of market data from member companies.
Financial and Administrative Support:
- Help with financial tasks, such as processing invoices, tracking expenses, and managing the budget.
- Handle travel and logistics arrangements, including booking flights and accommodations.
Reporting and Content Creation:
- Assist in preparing reports, press releases, newsletters, memos, and presentations.
- Make basic content updates for EPF’s website and social media platforms.
Skills, Competencies & Experience
- Strong organizational and time management skills with the ability to handle multiple projects and priorities and work under pressure.
- Problem-solving mindset with a focus on continuous improvement.
- Self-motivated and resourceful with a strong sense of responsibility and commitment to high-quality work.
- Team player, you excel in working with a small and diverse group of colleagues.
- Accuracy with the ability to maintain confidentiality and exercise discretion.
- Highly proficient in MS Office and willing to learn how to use new tools (WordPress).
- Prior experience supporting professional communication efforts is an advantage.
- Excellent written and oral communication skills in English, with knowledge of additional languages (Especially Dutch and French) as an asset.
Required Qualifications
- Bachelor's Degree in Office and Business Administration related fields
Compensation & Benefits
- Public Transport Connections
- Parking Facilities.
- Competitive Salary
- Attractive Extralegal Benefits
- Life Insurance Pension Plan
- Private Health Scheme
- Meal Vouchers
Conditions of employment
- You need to be authorized to work in Belgium.
Working locations
- Remotely working in Brussels Belgium.
How to apply
- Send an email to Mrs. Ilse Pierloot at [email protected] with a CV and cover letter by Friday 8th November 2024.
Interviews
- Shortlisted candidates will be contacted for an interview.