Administrative Assistant (Part time)

Hydrogen Europe Research

About the Organisation

Hydrogen Europe Research is the leading European association representing the research community on hydrogen and fuel cells. The Association comprises about 160 universities and Research & Technology Organisations, with members sharing their knowledge and expertise on all segments of the hydrogen value chain. Its mission is to promote, support, and accelerate the deployment of hydrogen and fuel cell technologies by aligning the European R&D community and providing a stronghold for cooperation with industry, increasing the impact of research in the sustainable shift to clean technologies. Hydrogen Europe Research’s work is driven by the Board, the Secretariat, and its members involved in the various Technical Committees and Working Groups of the association.

Responsibilities

Administrative and Financial:

• Liaise with the Belgian administration (Moniteur belge, Banque Carrefour des Entreprises, etc) and support the Executive Board with administrative tasks linked to Governance and Association Management.
• Liaise with external providers (IT provider, phone company, health insurance provider, etc.) to guarantee smooth and efficient operations.
• Daily follow-up of invoices, expenses, and incomes of the organisation, and handling of expense reports with the support of the external accountant.
• Prepare once per year the financial annual report and twice per year the budget for the General Assemblies with the support of the external accountant.
• Provide support for occasional events organised by the Association (and meetings).
• Manage office supplies.

Human Resources:

• Coordinate with Belgian entities (Secrétariat Social, Mensura, etc.) to oversee payroll processes and support employee well-being.
• Other missions may be elaborated depending on the needs of the Association.

Skills, Competencies, & Experience

Required:

• Mother tongue French or Dutch.
• Excellent written and verbal communication skills in English, to liaise with the various administrations and service providers in Belgium.
• Relevant working experience.
• Knowledgeable about Belgian administrations applicable to an AISBL, and fast learner with administrative ease.
• Relevant experience in financial management.
• Proactive and has a problem-solving mindset, with strong organisational and time management skills.
• Responsible and detail-oriented.
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint) and videoconferencing tools (Zoom, Google Meets).

Nice to have:

• Previous experience working in an AiSBL, especially in back-office positions.
• Experience abroad and within a multi-cultural environment.
• Knowledge of Hydrogen Europe Research, its network, values, structure, mission, and activities.

Compensation & Benefits

• Long-term contract under Belgian law
• Competitive Remuneration package based on qualifications and experience.
• Generous extra-legal benefits 
• Public Transport Allowance
• Private Health insurance
• Food vouchers,
• Home-office allowance
• Contract is expected to be part-time (between 40% and 60%)

Conditions of employment

• You need to be legally right to work in Belgium

Working locations

• Home-based

How to apply

• Please email your application, including a CV and a cover letter to [email protected]

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