Administrative and finance Associate
European Climate Foundation
About the Organisation
European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emission society at the national, European, and global levels. We support around 700 partner organizations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action, and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.
The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.
About the role
This role offers a dynamic blend of administrative, financial, and event coordination support, providing crucial operational support to ensure smooth and efficient program management and planning processes across the team. As an administrative support professional, you will be responsible for handling all operational tasks, including managing daily office functions, coordinating reporting, scheduling, and supporting event logistics.
Responsibilities
Programme Management Support:
- Support the management of the program by maintaining program records, managing correspondence with partners and funders, ensuring security protocols are being followed, and managing the risk registers for the team.
- Support ReNew2030’s contract management from signing donor contracts to complying with reporting requirements
- Coordinate input from ReNew2030 implementing partners, and manage partner contributions, including coordinating the submission of proposals and reports.
Finance Support:
- Manage budget tracking, expense reconciliation, and financial reporting, ensuring accuracy and compliance with organizational policies and procedures.
- Maintain accurate project funding records.
- Coordinate with the Finance and Grants Hub teams to ensure compliance with both external and internal requirements.
- Process invoices and the drafting of contracts, collaborating with all relevant teams.
Event Coordination:
- Coordinate funder and partner meetings and events, managing all aspects including scheduling, logistics coordination, agenda preparation, and note-taking.
- Make travel arrangements and other necessary preparations, ensuring seamless event execution and support for participants.
Skills, Competencies & Experience
- 3.5 to 5 years experience in administration or project/program controlling, preferably in philanthropy, and civil society.
- Strong attention to detail with a proven ability to follow through on tasks and ensure projects are completed efficiently.
- Proactive and enthusiastic team player with the ability to work independently while exercising discretion.
- Excellent problem-solving skills and a positive, can-do attitude.
- Ability to effectively prioritize tasks and manage multiple responsibilities.
- Proficiency with numbers and financial analysis, able to work with data accurately and confidently.
- Computer literate with proficiency in the MS Office suite.
- Excellent written and verbal communication skills in English.
- Ability to communicate effectively with a diverse group of stakeholders.
Required Qualifications
- Bachelor’s and Master’s Degree in Finance, Business Administration, and Relevant Fields.
Working locations
- Remotely working in Brussels Belgium
How to apply
- Send an email to [email protected] with a CV and a cover letter by 21st December 2024
Interviews
- Shortlisted candidates will be contacted for an interview.
Policies
- We are committed to creating an inclusive culture that celebrates diversity. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, and disability)