Administration Assistant
International Association of Young Lawyers
About the Organisation
AIJA is the only global association for lawyers and in-house counsel aged 45 and under. Its activities are coordinated by 21 scientific commissions, responsible for organizing events online and around the world, and keeping members informed about the latest developments in their practice areas. With a community of over 6,000 associates in more than 100 countries, AIJA is highly diverse. While respecting the integrity of each society, one of our key goals is to expand our global footprint while fostering cross-cultural understanding among members and other supporters of the legal profession.
About the role
Administrative Assistant, you will manage event logistics and provide post-event support while supporting other association initiatives as required. You will be responsible for inbox management, member and stakeholder engagement, manual event registrations, and creating event materials.
Responsibilities
- Manage the AIJA office inbox and ensure timely responses to member and stakeholder inquiries.
- Membership administration including approval of new applications.
- Handle manual event registrations for members, sponsors, external speakers, and other attendees (including scholarship awardees) and provide follow-up support.
- Oversee the creation and management of event waiting lists, including consistent follow-ups.
- Coordinate event logistics: prepare materials such as badges, name tents, sponsor cards, participant lists, dietary requirements, and other logistics.
- Provide post-event support by generating attendance certificates and uploading presentations.
- Manage Home Hospitality arrangements for flagship events.
Skills, Competencies & Experience
- 1-2 years of relevant professional experience
- Strong analytical ability and data interpretation skills
- Native or near-native proficiency in English. French is an asset
- Initiative and confidence to develop new projects from scratch
- Strong people skills, both online and in-person
- Excellent written and verbal communication skills
- Strong project management, multitasking, and decision-making skills
- Teamwork skills and a collaborative approach to work
- Attentiveness to details
- Presence at the office is required
- Willingness and ability to travel
Required Qualifications
- Undergraduate Degree
Working locations
- Remotely working in Brussels Belgium
How to apply
- Send an email to [email protected] with a CV and a cover letter by 28th November 2024.
Interviews
- Shortlisted candidates will be contacted for an interview