Administration and Development Assistant
International Association of Young Lawyers
About the Organisation
AIJA is the only global association for lawyers and in-house counsel aged 45 and under. Its activities are coordinated by 21 scientific commissions, which are responsible for organizing events online and around the world, as well as keeping members informed about the latest developments in their areas of practice. With a community of over 6,000 members in more than 100 countries, AIJA is highly diverse. While respecting the integrity of each society, one of our key goals is to expand our global footprint while fostering cross-cultural understanding among members and other supporters of the legal profession
About the role
Administration and Development Assistant, you will manage event logistics and provide post-event support, while also supporting sponsorship initiatives. You’ll be responsible for inbox management, member and stakeholder engagement, manual event registrations, and creating event materials. Additionally, you’ll work closely with the Administration, Finance, and Events Teams to develop sponsorship programs, build relationships with corporate partners, and produce reports on sponsorship activities.
Responsibilities
Administrative & Responsibilities:
- Manage the AIJA office inbox and ensure timely responses to member and stakeholder inquiries.
- Membership administration including approval of new applications.
- Handle manual event registrations for members, sponsors, external speakers, and other attendees (including scholarship awardees) and provide follow-up support.
- Oversee the creation and management of event waiting lists, including consistent follow-ups.
- Coordinate event logistics and prepare materials such as badges, name tents, sponsor cards, participant lists, dietary requirements, and other logistics.
- Provide post-event support by generating attendance certificates and uploading presentations.
- Manage Home Hospitality arrangements for flagship events.
Sponsorship & Responsibilities:
- Work closely with the Administration, Finance, and Events Teams to develop commercially successful corporate and event sponsorship programs.
- Build and maintain strong external relationships with potential sponsors and corporate partners by identifying prospects, soliciting, and securing sponsorships.
- Collaborate with the General Manager and the Events Team to provide comprehensive and timely reports summarising activity and sponsorship status.
- Write high-quality external communication materials, including sponsorship marketing documents as required.
Skills, Competencies & Experience
- 3 years of relevant professional experience
- Strong analytical ability and data interpretation skills
- Native or near-native proficiency in English. French is an asset
- Initiative and confidence to develop new projects from scratch
- Strong interpersonal skills, both online and in-person
- Excellent written and verbal communication skills
- Strong project management, multitasking, and decision-making skills
- Teamwork skills and a collaborative approach to work
- Attentiveness to details
Required Qualifications
- Undergraduate Degree
Working locations
- Avenue de Tervueren 231 – BE-1150 Brussels in Office
How to apply
- Send an email to [email protected] with a CV and a cover letter by Saturday 26th October 2024.
Interviews
- Shortlisted candidates will be contacted for an interview.